For accounting firms in Kenya
Every client.Every deadline.Every shilling explained.
TaxPilot runs your firm's tax compliance end to end — every tax, evidence straight from clients, a live tax account and statements for every client, and penalties an accountant confirms before anyone relies on them. You advise with confidence instead of chasing paperwork.
Business owner? Open your portal · Free trial · No setup fees
Built on the Tax Procedures Act, Income Tax Act, VAT Act and Excise Duty Act — every rule cites its section and follows each Finance Act.
Tax season shouldn't run on memory, spreadsheets and WhatsApp
Deadlines live in someone's head. Receipts arrive in chat threads. Penalties show up on iTax after the damage is done — and every Finance Act moves the goalposts. TaxPilot brings it into one place your team, and your clients, can trust.
Everything a firm needs
From the first deadline to the last tax statement — on one platform.
Every tax, every deadline
- VAT, PAYE, WHT, Turnover Tax, Corporation Tax, Excise and Instalment Tax — periods and due dates generated for every client, years ahead.
- Deadlines that follow the law: instalments on the 20th of months 4, 6, 9 and 12; weekends and public holidays handled the way the law says.
- Reminders for your team and your clients, and a work queue of what's due, late, and who's on it.
A client portal clients actually use
- Clients snap and upload receipts and invoices from their phone and answer your requests in one place.
- They get an email when you need something — no more calls for “that invoice again.”
- They see what's due, what they've sent, and their current tax position.
Evidence you can defend
- Every record links to its receipt, invoice, WHT certificate or filing acknowledgement.
- Request → review → verify. A period can't be marked filed without its filing acknowledgement.
- Stored securely, every step on the record.
Less typing, more checking
- Import from eTIMS, let AI read invoices and receipts, parse P9 forms.
- Every AI-read figure is badged and waits in a review queue until someone on your team approves it.
A tax account for every client
- A running ledger of tax due, penalties, interest, payments and waivers — like the iTax ledger, kept apart from the VAT books.
- Interim statements show where a client stands today, estimates clearly marked. Confirmed statements carry only what your accountant has verified.
- Export to PDF or CSV, with a suggested journal entry for their books.
Penalties and interest you can stand behind
- Overdue periods get penalty and interest estimates from the Tax Procedures Act — with the section, days late, rate and cap shown.
- An accountant confirms, adjusts or dismisses each figure, ideally against iTax. Adjustments need a reason.
- Any reduction needs a second person's approval — whatever the amount.
Waivers, amnesty and corrections, tracked
- A waivers register: legal basis (amnesty, system-error waiver or Commissioner application), reference number, documents, amount requested vs granted.
- Amnesty radar flags the clients who qualify, with a countdown to the deadline.
- Corrections are added, never overwritten: original → adjustments → today, each with its note.
Tax rules you can see, cite and control
- Statutory rates, penalties and deadlines, each citing its section and reviewed by practising accountants.
- Finance Act changes go in with their start date; past periods keep the rules that applied to them.
- Your firm's interpretation where the law allows it, on the record with a reason — rates stay statutory. Client exceptions documented per client.
Review before anything is filed
- Maker–checker: one person prepares a period, another reviews it before it can be filed.
- Two people can work at once without overwriting each other — TaxPilot warns before a clash.
An audit trail no one can edit
- Every change, approval and upload: who, what, when and from where, with values before and after.
- The record can't be altered or deleted — by anyone.
- One timeline for any client, period or figure.
How it works
From onboarding to confirmed statements
Add your clients
Pick each client's tax types. TaxPilot sets up every period, deadline and reminder.
Work the queue
Request evidence, let clients upload it, import from eTIMS, review AI-read figures, compute each period.
Review and file
A second person checks the period. You file on iTax; TaxPilot stores the acknowledgement.
Stay ahead
Confirm penalties, track waivers, and send clients interim or confirmed tax statements.
- Upload receipts from your phone in seconds.
- See what's due, what's filed, and your tax account balance.
- Get statements from your accountant — every figure explained.
Built for firms of every size
Sole practitioners
One login, every client, no missed deadline.
Growing firms
Shared work queue, reviews, and roles for partners, accountants and staff.
Established practices
Firm-wide rules, approvals, audit trail and statements across hundreds of clients.
Security and trust
Your clients' financial data, handled the way an auditor would expect.
Separate by design
Each firm's data is isolated; each client sees only their own business.
Least access
Staff see what their role allows; sensitive changes need approval.
Tamper-proof audit trail
Every sensitive action is recorded — including refused attempts.
Traceable support
If something goes wrong you get a reference code, and our team can trace it in minutes.
Simple pricing, per firm
No setup fees. Cancel any time.
Enterprise
Contact us for pricing
- Unlimited clients
- Custom onboarding and data migration
- Priority support
- Firm-wide reporting
Every plan includes
- Every tax type
- Client portal
- Evidence management
- Tax account statements
- Penalty confirmation
- Waivers register
- Tax rules page
- Audit trail
Questions firms ask
Does TaxPilot file returns for us?+
No — you file on iTax as usual. TaxPilot prepares, tracks, reviews and documents everything around it, and stores the acknowledgement.
Are the penalty figures official?+
They're estimates based on the Tax Procedures Act, shown with their workings. Your accountant confirms each one — ideally against iTax — before it counts.
What happens when a Finance Act changes the rules?+
We add the new rule with the date it takes effect. Past periods keep the rules that applied to them, and your firm is told what changed.
Can my clients see other clients?+
Never. Each client sees only their own business.
Can two of my staff work on the same client?+
Yes. TaxPilot warns you before one person's changes would overwrite another's.
Can we get our data out?+
Yes — export records, statements and the audit trail at any time.
Do you help with the 2026 tax amnesty?+
Yes. TaxPilot flags the clients who qualify and tracks each waiver through to a decision.